Legal Secretary

1)    Current Job Description

a)     Looking for an experienced Legal Secretary who can enable the law firm to grow by providing much needed support to its attorneys, and, the general administration of the law firm so it can service its law clients and customers.

b)    Duties:

·      Act as receptionist and answer all incoming calls, and, direct accordingly to the staff.

·      Act as an executive assistant, at times, for senior attorney of law firm.

·      Regularly assist law firm in doing "corporate compliance" tasks for its compliance, which include determining the "standing" of a corporation or other entity, and, what needs to be done to keep it in good standing, preparing reports and other items to do so.

·      Providing support staff duties to three (3) attorneys, including sending, mailing, overnight documents, faxing, etc

·      Act as one of our file clerks, in maintaining our "file log/ spreadsheet" of esteemed clients.

c)     Responsibilities:

·      Insure documents are timely filed on a daily basis and/ or sent to appropriate parties, including court and/ or governmental entities like Secretary of State.

·      Keeping the phone lines answered and properly administering the communications portion of our law firm.

·      assisting with calendaring and insuring our clients needs are met in term of filing and/ or preparing documents for them.

·      Assisting senior party with all miscellaneous tasks requested including minor personal tasks such as scheduling travel (personal) or dinner engagements for senior attorney/ owner, etc.

d)    Authority:

·      telecommunications

·      files

·      support staff

·      case by case instructions

e)     No Authority:

·      No signing of official legal documents.

·      Cannot discipline

f)     Specific Deliverables:

·      End of the day logs on items completed.

·      Weekly flash report on all "files in our log" and standing.

·      10 compliance "tasks" completed per week.

·      All phone messages giving over phone delivered by email.

g)    Knowledge

·      Microsoft Outlook (Expert preferred).

·      Excellent on internet, email and phones

·      Excel

·      Word

·      Typing: 60 wpm.

Email resumes to kseton@setonlawgroup.com. Include the words "legal secretary " in subject line of email.

back